FAO Hiring Administrative Assistant: The Food and Agriculture Organization of the United Nations (FAO) has announced an exciting opportunity for qualified professionals to join its country office in Rabat, Morocco, as an Administrative Assistant.
This six-month temporary assignment (PSA – Personal Services Agreement) offers a chance to contribute to FAO’s vital mission of ensuring food security, combating hunger and malnutrition, and promoting sustainable development in agriculture, forestry, and fisheries.
Commitment to Diversity and Integrity
As part of the United Nations system, FAO maintains a strong commitment to diversity, equity, and inclusion in its workforce. The organization emphasizes gender balance, geographical diversity, and linguistic plurality among its staff and consultants.
- Women, nationals from underrepresented Member States, and persons with disabilities are particularly encouraged to apply.
- All FAO personnel are required to uphold the highest standards of integrity, professionalism, and respect for others.
- FAO enforces a strict zero-tolerance policy against sexual exploitation and abuse, harassment, abuse of authority, and discrimination.
- Candidates selected for the position will undergo thorough reference and background checks to ensure compliance with FAO’s values.
This role not only requires technical skills but also a strong commitment to ethical behavior and teamwork within an international setting.
ALSO READ: Punjab Launches 30,000 Fully Funded Honhaar Scholarships For Undergraduate Students (2025)
Organizational Context
The FAO Representation in Morocco operates under the leadership of the FAO Representative. Its primary mission is to support the Government of Morocco in developing policies, programs, and projects aimed at:
- Enhancing food security and nutrition,
- Promoting sustainable agricultural, forestry, and fisheries development,
- Ensuring the sustainable management of natural resources and the environment.
The Administrative Assistant will play a central role in supporting the smooth operation of the office, contributing to the effective management of resources, and facilitating day-to-day administrative processes.
Reporting Lines
The Administrative Assistant will work under the overall guidance of the FAO Representative in Morocco and report directly to the Assistant FAOR (Administration). While supervision will focus on the quality of outcomes, the selected candidate is expected to perform with independence, initiative, and sound judgment.
ALSO READ: Exciting UN Career Opportunity: Programme Associate At WFP | Apply By 11 Sept 2025
Duties and Responsibilities
The Administrative Assistant will coordinate and carry out a wide range of administrative, financial, and operational support tasks. Key responsibilities include:
- Maintaining and organizing financial records related to the office budget and project expenditures.
- Preparing payment files, including invoices, delivery notes, and purchase orders.
- Drafting and dispatching administrative and financial correspondence.
- Processing payments in FAO’s GRMS system and preparing bank transfer orders.
- Managing correspondence and liaising with FAO headquarters and external partners.
- Coordinating with banks and overseeing administrative financial transactions when required.
- Ensuring efficient filing systems for administrative and financial documents.
- Supporting staff, experts, and consultants with administrative requirements, including recruitment documentation and security clearances.
- Monitoring the monthly use and maintenance of office vehicles, including fuel tracking.
- Managing VAT refund requests and follow-up with suppliers and relevant ministries.
- Updating and maintaining office inventory records in FAO’s COIN system, ensuring accountability for assets and equipment.
- Assisting in personnel and equipment administration tasks.
- Carrying out any additional duties assigned by the supervisor.
This wide-ranging role requires both precision and adaptability, ensuring that FAO’s operations in Morocco run smoothly and efficiently.
ALSO READ: CERN Hiring Administrative Assistant (IR-DS-RH): Join The Host State Relations Team In Geneva 2025
Minimum Requirements
To be considered for the position, applicants must meet the following minimum criteria:
- A university degree in Administration, Economics, Finance, or Management.
- At least one year of professional experience in administration, finance, or office management.
- Proficiency in French and Arabic (Level C).
- Moroccan nationality or valid residency with a work permit.
Core FAO Competencies
FAO evaluates candidates not only on technical expertise but also on behavioral competencies. Essential qualities include:
- Results orientation,
- Strong teamwork skills,
- Effective communication,
- Building constructive relationships,
- Knowledge sharing and continuous improvement.
ALSO READ: United Nations Internship 2025: Administration Role In New York With DOS/DHMOSH (Apply By 23 Sept)
Technical and Functional Skills
The ideal candidate should also demonstrate:
- Excellent knowledge of communication and documentation standards.
- Strong familiarity with computerized systems for finance, travel, and HR management.
- Sound knowledge of FAO’s organizational structure and administrative procedures.
- Proficiency in MS Office applications and office equipment.
- Working knowledge of English or Spanish will be considered an asset.
Application Process
Applicants must submit their applications through FAO’s official online recruitment portal. Incomplete applications will not be considered. Only submissions received via the FAO jobs platform will be evaluated.
Candidates are strongly encouraged to register and apply well before the closing date: September 11, 2025.
Why Join FAO?
Working with FAO provides a unique opportunity to contribute to global efforts in fighting hunger, ensuring sustainable resource management, and supporting agricultural development. For professionals in Morocco, this temporary assignment offers valuable exposure to the United Nations system and international best practices in administration and development work.
APPLY ON OFFICIAL WEBSITE
For More Latest Opportunities Join Us:
