CERN Hiring Administrative Assistant (IR-DS-RH): Join The Host State Relations Team In Geneva 2025
The European Organization for Nuclear Research (CERN) is seeking a capable and motivated Administrative Assistant to join its Host State Relations Section within the International Relations division. This is a unique opportunity to contribute to diplomatic engagement with France and Switzerland—CERN’s Host States—within one of the world’s most prestigious scientific research organizations.
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About CERN: Exploring the Universe’s Building Blocks
CERN is the world’s leading laboratory for particle physics, where groundbreaking experiments probe the fundamental makeup of the universe. Through advanced engineering and physics, CERN enables global collaboration among scientists and technologists. The Administration Assistant will become part of this global community, contributing to the smooth interplay between CERN and governmental entities in its neighboring countries.
Position Overview: Administrative Assistant – IR-DS-RH
In this key role within the International Relations Department, you will support the Host State Relations team—responsible for managing diplomatic ties, coordinating with government administrations, and ensuring seamless organizational operations concerning both France and Switzerland.
Key Role Highlights:
- Provide comprehensive administrative support to the Host State Relations section.
- Manage agendas, correspondence, and coordinate duty travel and events.
- Serve as the primary liaison between CERN and public administrations within France and Switzerland.
- Organize internal and external meetings, including high-profile visits and official engagements.
- Prepare and draft official communications, minutes, presentations, and formal documentation.
Core Responsibilities
- Administrative Coordination: Efficiently manage agendas, travel requests, calls, and correspondence for section staff.
- Event Management: Organize logistics for internal and external meetings, official visits, and public events, ensuring diplomatic protocols are followed.
- Document Preparation & Archival: Draft emails, letters, presentations, and minutes; edit, proofread, and distribute official documents; manage archival filing systems.
- External Liaison: Act as the main point of contact between CERN departments and French or Swiss public administration agencies on issues like visas, official ceremonies, or protocol queries.
- Support Communication Flow: Ensure smooth information exchange—with attention to clarity, professionalism, and confidentiality.
Qualifications & Profile
The ideal candidate will possess:
- A higher administrative diploma or equivalent professional experience in administrative, legal, or international affairs fields.
- Proven experience in administrative roles—preferably in international, fast-paced environments.
- Experience in legal or paralegal administrative functions is considered a strong advantage.
- Excellent oral and written communication skills in French—crucial for interactions with Host State authorities.
- Strong command of office software tools (e.g., Microsoft Office suite) to support document creation and event coordination.
Why This Role is Worth Your While
- International Environment: Work alongside scientists, diplomats, and experts from all over the world.
- Diplomatic Interface: Play a pivotal role in liaising with governmental authorities—ensuring smooth operations between CERN and Host States.
- Professional Impact: Be instrumental in enabling high-level functions and fostering positive relations with external stakeholders.
- Career Development: Gain valuable experience in administrative diplomacy and elevate your professional trajectory within a world-leading institution.
Application Process & Next Steps
To apply, candidates should prepare:
- A career-profile CV highlighting relevant administrative experience.
- A cover letter (optional but recommended), stressing your qualifications in diplomacy, public administration, and fluency in French.
- Ensure your profile reflects any legal or paralegal administrative experience.
You can submit your application through CERN’s SmartRecruiters portal.
Final Thoughts
If you excel in managing complex administrative tasks, enjoy working in diplomatic environments, and are fluent in French, this Administrative Assistant opening at CERN offers a fulfilling avenue to contribute to international collaboration in scientific research. You’ll be serving as a vital connection between CERN and its Host States—France and Switzerland—playing a key role in maintaining strong diplomatic relationships.
Begin your journey today by applying through the official CERN careers website.
APPLY ON OFFICIAL WEBSITE
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