The Food and Agriculture Organization of the United Nations (FAO) is inviting qualified candidates to apply for the position of Office Assistant (G-3 level) within its Land and Water Division (NSL), based at FAO Headquarters in Rome, Italy. This is a fixed-term staff position for one year, with the possibility of extension depending on performance and organizational needs.
The posting, open until 10 September 2025, offers a unique opportunity to support FAO’s vital mission of advancing sustainable agriculture, improving resource management, and contributing to global food security.
About FAO and Its Mandate
As a specialized agency of the United Nations, FAO plays a central role in achieving the 2030 Agenda for Sustainable Development. Guided by its Strategic Framework, the Organization works to transform global agrifood systems to be more efficient, inclusive, resilient, and sustainable. This vision centers on the principle of “better production, better nutrition, a better environment, and a better life—leaving no one behind.”
The Land and Water Division (NSL), where this position is located, supports Member Nations in improving the sustainable use of soil, water, and land resources. NSL provides technical guidance, policies, and financial support to ensure equitable access and long-term sustainability. The division also plays a vital role in safeguarding ecosystems while addressing food security challenges.
Role of the Office Assistant
The Office Assistant serves as a critical member of the team, ensuring smooth day-to-day operations within the division. Reporting to the Programme Associate under the guidance of the Deputy Director and Director’s Office, the incumbent will handle routine administrative and support tasks essential to FAO’s functioning.
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Key Responsibilities:
- Draft and format correspondence, reports, presentations, and other documentation.
- Manage calls, visitors, and emails, responding to inquiries or directing them to the right unit.
- Maintain structured office files, digital records, and signature logs.
- Input and update data from internal and external sources, presenting information in standard formats.
- Support the organization of meetings, workshops, and events, including logistics and facility arrangements.
- Assist in travel coordination, including transport, accommodation, and documentation.
- Manage office supplies and ensure proper functioning of office equipment.
- Carry out other administrative tasks as required to ensure the efficiency of the office.
This role demands organizational skills, attention to detail, and the ability to interact effectively with colleagues across the unit.
Qualifications and Requirements
To be considered for the Office Assistant role, applicants must meet the following minimum requirements:
- Education: Completion of secondary school education.
- Experience: At least two years of relevant office support experience.
- Languages: Proficiency (Level C) in English.
- Technical Skills: Familiarity with MS Office applications, internet use, and office equipment.
Candidates must also meet the residency requirement: General Service staff are recruited locally, meaning applicants must be nationals of Italy or already reside in Rome with the right to work and within commuting distance of FAO Headquarters.
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Desired Skills:
- Knowledge of another FAO official language (Arabic, Chinese, French, Russian, or Spanish).
- Experience working in a front office environment.
- Familiarity with FAO’s organizational structure.
- Ability to manage multiple tasks under tight deadlines.
Core Competencies
FAO places strong emphasis on staff values and competencies. For this role, the Organization seeks candidates who demonstrate:
- Results Focus – ability to deliver tasks efficiently.
- Teamwork – collaborative approach to supporting colleagues.
- Communication – clear and professional interaction with others.
- Building Relationships – fostering positive and effective workplace connections.
- Knowledge Sharing and Continuous Improvement – openness to learning and improving practices.
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Why Join FAO?
Working as an Office Assistant at FAO provides the opportunity to contribute to meaningful global goals while gaining experience within a dynamic and multicultural environment. Staff at FAO embody the values of commitment, respect for all, integrity, and transparency, and are expected to uphold the highest ethical standards.
The role also comes with a competitive compensation and benefits package aligned with the United Nations system. Salaries are paid in local currency, and no international benefits apply, as this is a locally recruited General Service position.
Application Process
Interested applicants are encouraged to apply well before the deadline of 10 September 2025 (1:59 AM local time). Applications must be submitted through the official FAO recruitment portal by completing an online profile and uploading required documents, including valid language certificates.
Only complete applications will be considered. Shortlisted candidates may undergo language tests, background checks, and reference verifications. FAO maintains a strict zero-tolerance policy on harassment, abuse, exploitation, and discrimination.
Final Thoughts
The FAO Office Assistant position in Rome represents more than just an administrative role—it is an opportunity to be part of an organization dedicated to tackling some of the most pressing global challenges, from food insecurity to climate change. For individuals with strong organizational skills, a collaborative spirit, and a passion for international development, this role offers a rewarding career path within the UN system.
Application deadline: 10 September 2025.
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