The FAO organization is inviting expressions of interest for the position of Finance Assistant (Vacancy Announcement: 2502112), based at its headquarters in Rome, Italy. Applications will remain open until 17 September 2025. The Food and Agriculture Organization of the United Nations (FAO) has announced a new opportunity for qualified professionals seeking to contribute to global food security and sustainable development.
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This position offers an exciting chance for finance and administration professionals to support the financial operations of one of the most respected international organizations, whose mandate is to eradicate hunger and ensure more efficient, inclusive, and sustainable agrifood systems worldwide.
About FAO and Its Mission
FAO plays a vital role in achieving the 2030 Agenda for Sustainable Development, particularly through its Strategic Framework aimed at advancing food security, environmental sustainability, and resilience across global agrifood systems. The organization promotes “Better Production, Better Nutrition, a Better Environment, and a Better Life – leaving no one behind.”
Within this context, FAO’s Finance Division (CSF) serves as the backbone of its financial accountability and operations. The Division establishes and implements financial policies, ensures the protection of FAO’s financial assets, oversees financial transactions across global offices, and provides transparent reports for internal and external stakeholders.
Role and Responsibilities of the Finance Assistant
The Finance Assistant will provide a wide range of financial and administrative support to ensure the smooth processing of finance, accounting, and budget-related activities within the Finance Division. Reporting to the Senior Finance Officer, the successful candidate will operate with considerable independence in routine matters while benefiting from supervisory guidance on quality standards and professional development.
Key Duties Include:
- Processing invoices, claims, and payment requests in compliance with FAO’s regulations.
- Verifying that all supporting documentation, receipts, and banking details are complete before releasing payments.
- Managing invoices and claims by validating supporting information and ensuring proper settlement.
- Compiling and reviewing budget and accounting data, calculating costs, and estimating expenditures.
- Disbursing petty cash under delegated authority, maintaining records, and reconciling accounts.
- Preparing accounting records and budget-related documents.
- Recording receipts and disbursements using ledgers, cash books, and vouchers.
- Coordinating with local banks to confirm account status, verify exchange rates, and secure approvals for cheque clearances.
- Supporting periodic reconciliations, preparing financial reports, and carrying out other related duties as needed.
This role directly impacts the timely and accurate delivery of FAO’s financial services, contributing to the efficiency and credibility of the organization’s operations.
Candidate Profile and Requirements
FAO is seeking applicants with strong administrative and financial expertise, attention to detail, and the ability to work effectively within an international team.
Minimum Requirements:
- Education: Completion of secondary school education.
- Experience: At least three years of relevant experience in finance, accounting, or budget support roles.
- Languages: Proficiency in English (Level C).
- IT Skills: Strong knowledge of MS Office applications, internet use, and office technology.
- Residency: Candidates must reside locally within commuting distance of Rome and be either nationals of Italy or hold an existing visa/work permit.
Core Competencies:
- Results Focus
- Teamwork
- Effective Communication
- Building Relationships
- Knowledge Sharing and Continuous Improvement
Technical Skills:
- Knowledge of financial rules, accounting standards, and corporate financial systems.
- Familiarity with documentation and communication standards.
Desirable Qualifications:
- Working knowledge of one additional FAO official language (Arabic, Chinese, French, Russian, or Spanish).
Terms of Appointment
- Type of Contract: Fixed-term staff position under the General Service (G-4) category.
- Duration: Two years, with the possibility of extension depending on performance and funding.
- Duty Station: FAO Headquarters, Rome, Italy.
- Remuneration: Competitive compensation and benefits package, aligned with UN salary scales for locally recruited staff.
As a General Service position, this role is recruited locally and does not provide international benefits. Selected candidates will be compensated in local currency.
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Diversity, Integrity, and Organizational Culture
FAO strongly promotes workforce diversity, encouraging applications from qualified women, nationals of underrepresented member states, and persons with disabilities. Integrity, professionalism, and respect for diversity are central values of the organization.
The organization upholds a zero-tolerance policy against misconduct, including harassment, discrimination, abuse of authority, and sexual exploitation. All shortlisted candidates will undergo rigorous background and reference checks to ensure compliance with FAO’s ethical standards.
Application Process
Candidates interested in the Finance Assistant position must submit their applications exclusively through FAO’s online recruitment portal. Applicants should complete their profiles in detail and upload supporting documents, including recognized language proficiency certificates, where applicable. Incomplete applications will not be considered.
Applicants are strongly encouraged to submit their applications well in advance of the deadline to avoid technical or logistical issues.
For details on remuneration, benefits, and the recruitment process, candidates can consult the UN salary survey system available online.
Conclusio
This vacancy represents a valuable opportunity for finance professionals residing in Rome to contribute their skills to an international organization with a global mission. By joining FAO as a Finance Assistant, the selected candidate will play a vital role in ensuring the financial integrity and operational effectiveness of the organization, ultimately supporting efforts to achieve a world free from hunger.
The deadline for applications is 17 September 2025. Interested candidates are encouraged to apply promptly to be considered for this role.
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