Programme Associate Vacancy At IOM: 2025 Case & Project Support Assistant Driving Labour Mobility and Social Inclusion
The International Organization for Migration (IOM) is welcoming Programme Associate applications from both internal (first-tier) and external (second-tier) candidates for a position dedicated to advancing labour mobility, social inclusion, assisted voluntary return and reintegration (AVRR), counter-trafficking (CT) and resettlement activities. In keeping with IOM’s recruitment policy, internal applicants will be given primary consideration during the selection process. Qualified professionals with strong casework, field support and research skills—particularly those with command of English and Japanese—are strongly encouraged to apply.
Programme Associate Role Summary
This position plays a dual role, supporting project implementation and research (50%) while also contributing to case management and field logistics (50%). The successful candidate will provide technical, operational and administrative support to ensure beneficiaries—migrants, returnees, victims of trafficking and resettlement cases—receive timely, well-coordinated assistance.
Job Info
- Job Identification 16427
- Posting Date 08/19/2025, 06:07 AM
- Locations Tokyo, 105-0004, JP
- Apply Before 09/09/2025, 02:59 PM
- Job Schedule Full time
- Job Shift Day
- Contract Type Special Short Term Graded (Up to 9 months)
- Vacancy Type Special Vacancy Notice
- Recruiting Type General Service
- Grade G-5
Key Responsibilitie
Project Support & Research (50%)
- Collect, collate and analyse policy and operational data related to labour mobility, AVRR, CT and social inclusion.
- Support stakeholder engagement by distributing timely information to government partners, NGOs, UN agencies, private sector institutions, training institutes and IOM missions.
- Assist with crafting advocacy materials, policy briefs, presentations, and awareness reports for internal and external audiences.
- Actively liaise with local partners and community actors to promote positive dialogue around migration and inclusion.
- Track policy developments, trends and emerging issues in migration, providing intelligence to inform senior team advocacy strategies.
Case Management & Field Support (50%)
- Conduct migrant casework interviews, maintain detailed case files, coordinate services and ensure beneficiary protection throughout the assistance process.
- Manage digital and physical case files, including creation and tracking in IOM’s MiMOSA system, and ensure all beneficiary records are updated, stored and distributed accurately.
- Organise beneficiary travel logistics across departure, transit and arrival, including pre-departure briefings, escort documentation, airport coordination and medical or protection considerations.
- Coordinate within the IOM office structure (Programme & Operations units) and other missions, and support the Programme Manager with regular reporting.
- Conduct duty travel as required to support field interviews, airport operations and follow-up.
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Required Qualifications
| Category | Requirement |
|---|---|
| Education | Completed secondary education is essential |
| Experience | Minimum 5 years with secondary education OR 3 years with a bachelor’s degree |
| Computer Skills | Proficiency in MS Word, Excel and Internet; experience with MiMOSA is a strong asset |
| Languages | Fluency in English and Japanese required; knowledge of Tagalog, Thai, or Spanish is advantageous |
| Soft Skills | Excellent communication & interpersonal skills; strong organisation & attention to detail; ability to work independently under pressure |
Core IOM Values & Competencies
The successful candidate must consistently uphold IOM’s primary values of:
- Inclusion & respect for diversity
- Integrity & transparency
- Professionalism
- Courage & Empathy
In addition, performance will be measured across key behavioural competencies at Level 1:
Teamwork, Delivering Results, Managing & Sharing Knowledge, Accountability, and Communication.
Important Application Notes
- Local Recruitment: This post is open only to applicants with existing legal residence and work authorization in the country of assignment.
- Successful appointment is contingent upon medical clearance, residency/visa verification, and (where applicable) national authority approval.
- IOM operates a strict zero-tolerance policy regarding sexual exploitation/abuse, harassment, abuse of authority and all forms of discrimination.
- IOM never charges applicants any fees and does not request bank or financial information at any stage.
- ONLY applications submitted via the IOM online recruitment system will be accepted. Candidates may log in to track their application status through the system.
Final Thoughts
This vacancy offers a unique opportunity to join IOM’s leading efforts to advance humane and orderly migration by providing direct support to vulnerable populations while contributing to strategic policy and programme work in labour mobility and social inclusion. Ideal candidates will be proactive, compassionate, and detail-oriented professionals who thrive in dynamic environments and demonstrate total commitment to IOM’s mission and values.
Interested and meet the criteria? Prepare your résumé and cover letter and apply online through IOM’s official recruitment platform today.
APPLY ON OFFICIAL WEBSITE
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